Organizational Chart


ROLES AND RESPONSIBILITIES

Administration:

Pastor

The pastor is ex officio, the chief administrative officer, of the school. He implements the policies of the Catholic School Board in the parish school and, on points not covered by Archdiocesan policy, he determines policy in harmony with the Board policy and appropriate to the needs of the school.

The pastor has the following administrative responsibilities:

  • He has the final decision, in accord with the regulations of the Department of Catholic Schools, and after consultation with the principal, in all questions of admission or expulsion of students.
  • He is consulted in all serious disciplinary action and should be present at conferences with parents if serious disciplinary problems are being considered.
  • He is responsible for the financial administration of the school.

He is a member (ex officio) of the Parent/Teacher Organization and is a member of the Consultative School Board. He has the right of prior approval of members and officers.

Personnel

The pastor has the following responsibilities relating to personnel:

  • He implements the personnel policies of the Catholic School Board and the directives of the Department of Catholic Schools and Archdiocesan directives.
  • He employs the principal, in consultation with the Department of Catholic Schools, using the process established for this purpose.
  • He has the right of consultation regarding the employment or termination of the lay faculty.

Spiritual

The pastor has the following spiritual responsibilities in relation to the school:

  • He establishes and maintains the spiritual tone of the school with the cooperation of the faculty.
  • He directs the implementation of the Religion Program approved by the Department of Catholic Schools.

Principal

The principal, as delegate of the pastor, has immediate responsibility for implementing the philosophy of the school in its regular operation. This responsibility has three basic aspects:

  • To supervise the staff and instructional program.
  • To administer the entire school program.
  • To relate with the parents, the parish, and the general public.


I. Supervision of the Staff and Instructional Program

  1. Certified Staff

    • Articulate and implement the philosophy of the school.
    • Implement the required Archdiocesan Teacher Evaluation Program and foster leadership within the school.
    • Direct and provide for professional growth, communication, and new teacher orientations.

  2. Classified Staff
    • Provide a job description, direction, and evaluation.
    • Oversee the extended care, sports, and other extracurricular programs.
    • Oversee the performance of volunteers in the school.

  3. Catechetical Formation and Religious Education Program
    • Participate in the Archdiocesan Catechetical Formation of Teachers' Program.
    • Appoint a Religion Coordinator and foster a climate of faith community through the development of common goals, prayer, and social activities.
    • Provide opportunities for the celebration of the sacraments and other prayer experiences.
    • Supervise all aspects of the Religious Education Program including sacramental preparation and Christian Service.

  4. Instructional Program
    • Initiate and coordinate instructional planning.
    • Provide for articulation of the curriculum within the school.
    • Provide courses of study.
    • Select, with faculty consultation, the basic and supplementary instructional materials, equipment, and supplies.
    • Coordinate the administration and follow-up of the required standardized testing programs.
    • Schedule instructional programs in accordance with Archdiocesan time allotments and calendars.
    • Coordinate remedial and enrichment programs.
    • Coordinate government programs.
    • Implement Archdiocesan policies and procedures regarding school sponsored field trips.
    • Provide for the inclusion of Gospel values into the curriculum.
    • Supervise computer assisted instruction.
    • Supervise the summer school program.

II. Administration

  1. Archdiocesan Department of Catholic Schools
    • Ensure the implementation of the policies and procedures in the Administrative
    • Participate in regional and deanery meetings.
    • Cooperate with the process of school visitation by the regional supervisor.
    • Complete accurately and promptly reports requested by the Department of Catholic Schools.
    • Participate in programs for professional growth.
    • Cooperate with and direct the WCEA/WASC Self-Evaluation Program including yearly in-depth studies.

  2. Federal and State Departments of Education
    • Comply with the requirements of the Education Code and California state laws which apply to nonpublic schools.
    • Participate in federally funded programs.

  3. Pastor
    • Meet with the pastor on school business at regular intervals.
    • Invite the pastor to participate in implementing the goals and objectives of the Religion Program.
    • Provide the pastor with financial reports on a regular basis.
    • Involve the pastor in serious disciplinary matters, particularly expulsions and recommended transfers.

  4. Certified Staff
    • Implement the Teacher Employment Program established by the Department of Catholic Schools.
    • Maintain complete and up-to-date personnel records meeting all legal requirements.

  5. Pupils
    • Maintain accurate attendance registers, cumulative pupil records, and health records.
    • Implement the procedures outlined in the Administrative Handbook for admission, expulsion, and transfer of pupils and include them in the Parent/Student Handbook.
    • Implement disciplinary policies as outlined in the Administrative Handbook.
    • Implement health and safety regulations and an Emergency Preparedness.
    • Program relative to fire, earthquake, bomb threat, and other emergency procedures.
    • Ensure that pupil activities be in compliance with insurance regulations.
    • Approve the by-laws and oversee the activities of pupil organizations.

  6. School Finances
    • Prepare an annual school budget, a monthly report, and an annual report
    • Plan and manage the school's financial resources.
    • Oversee the collection of tuition and fees and arrange a system for processing delinquencies.
    • Establish a long-range financial plan.
    • Provide information and application for tuition assistance.

  7. Office and Plant Management
    • Supervise incoming and outgoing correspondence.
    • Provide needed office and maintenance supplies.
    • Inventory equipment and supervise its use.
    • Supervise the maintenance of the physical plant.

III. Public Relations

  1. Parents

    • Establish regular means for communication with parents, including Parent/Student Handbook that reflects Archdiocesan policy.
    • Support school-sponsored parent activities, including fundraising, and involve parents in the activities of the school.
    • Act as ex-officio parent organization member.

  2. Local Agencies
    • Investigate local enrichment opportunities.
    • Inform the faculty and parents about local agencies for psychological and educational testing.
    • Research local county health facilities, programs, and personnel.
    • Investigate local fire, police, and recreation services available to the school.

Vice Principal

The vice-principal is the administrative officer who, in the absence of the principal, makes decisions necessary to maintain the operation of the school.

The vice principal is appointed by the principal, with approval of the pastor, for the period of one school year.

The Vice Principal will:

  • Assist the principal as needed.
  • Obtain substitutes teachers as needed.
  • Be responsible for teachers and students in absence of principal.
  • Be liaison between faculty and principal.
  • Coordinate, attend, and/or preside at faculty meetings.
  • Attend PTO meetings in the absence of the principal.
  • Attend parent/teacher conferences as necessary.
  • Serve as master teacher as needed.
  • Assist in planning the agenda for faculty meetings.
  • Supervise faculty meetings and student assemblies in absence of principal.
  • Assist the principal in the development of school schedules and calendar.
  • Assist the principal in planning, scheduling and implementing various school activities.

Administrative Support Committees

The Consultative School Board

The role of the Consultative Board is:

  • To assist the principal in strategic, long range planning.
  • To receive recommendations from other committees for next year's planning objectives.
  • To advise on policies.
  • To assist in evaluating policies and plans.
  • To assist in establishing and conducting a Comprehensive Development Plan.
  • To support the principal.

Development

The role of the Development Committee is to work in close collaboration with the school administration to:

  • Assist in attracting human and financial resources in support of the school's mission.
  • Design and implement programs that market the school for image, enrollment, and resources.
  • Structurally, the component parts of the committee are:

    • Communications Sub-Committee
    • Annual Fund Sub-Committee
    • Planned Giving Sub-Committee

Marketing/Communications

The role of the Communications Committee is to work in close collaboration with the school administration to:

  • Ensure that a comprehensive program is in place to communicate to Stakeholders on a regular basis the school's plans, accomplishments, challenges, and financial position.
  • Facilitate regular, frequent, and consistent communications from administrators and teachers to parents and students.
  • Publish a quarterly newsletter and annual report for parishioners, alumni, etc., and create publications as needed; (i.e. school brochure, case statement, school profile).

Facilities

The role of the Facilities Committee is to work in close collaboration with the school administration to:

  • Evaluate and prioritize needed repairs to the school plant.
  • Secure and evaluate bids to accomplish repairs and improvements.
  • Create and monitor a long range facility master plan.
  • Create detailed operating plans for custodial, maintenance, space utilization, and capital improvements needs for the school.
  • Make recommendations to the Finance Committee for budgeting ongoing
  • Maintenance and capital repairs.

Finance

The role of the Finance Committee is to work in close collaboration with the school administration and business office to:

  • Set forth financial priorities in light of the school's strategic plan.
  • To develop, refine, evaluate, and update the revolving 5-year financial plan.
  • To finalize assumptions used to underpin the financial plan.
  • To develop detailed assumptions with regard to cost increases, planned expenditures, compensation growth, tuition rates, tuition income, financial aid, institutional advancement income, etc.
  • To review, in line by line detail, the prior year's financial information.

Technology

The role of the Technology Committee is to work in close collaboration with the school administration and faculty to:

  • Oversee the development and implementation of the technology plan.
  • Solicit donations and funding for technology.
  • Research and recommend purchases of hardware and software.
  • Gather the necessary supplies and personnel to install technology.
  • Make provision for oversight of each task.