Service Hours

We cherish our parent and school volunteers. Volunteers are critical to our children’s success. Fulfilling your service hour commitment gives each family an opportunity to be a part of their child’s Catholic education first-hand. It also allows us to strengthen our community environment by building relationships among families while working together towards a common goal. Our program ensures that all families are involved equally in the responsibility of maintaining our school.

At Assumption, each family is required to complete a minimum of 30 hours of service between July and June of the corresponding school year. Excess hours cannot be carried over to the next school year.  For graduating/non returning families, service hours need to be completed by May 31.

 NEW FOR THE 2017-2018 SCHOOL YEAR

In order to earn credit for any service performed, each family must submit their service hours via the ABVM School Volunteer Hours Tracker.
Each family needs to sign up only once at the website for their entire attendance at ABVM School. Make sure you know your church envelope number before you join.

Here is the link to the website where you sign up.  

Here is the link to the website where you enter your hours.

For instructions how to sign up and enter your service hours, please refer to the PDF documents linked below.
How to sign up, change your password and user profile  – PDF file
How to enter your Volunteer Hours, Baked Goods and Supplies for credit – PDF file

If your activity is not listed in the ABVM School Volunteer Hours Tracker website, please let the chairperson know or e-mail schoolwebsite@abvmpasadena.org

Your hours must be submitted and approved within two weeks after the service was earned. You will receive an e-mail notification indicating you have submitted your hours and another e-mail one once your hours have been approved.
Some activities require a sign in sheet at the time of the event (please consult with your volunteer coordinator).
If you do not receive an approval e-mail for the hours entered at the ABVM School Volunteer Hours Tracker, it is your responsibility to follow up with the approving chair. The service chair is not responsible for approving service hours.

To view your service hours for the current school year please go to the ABVM School Volunteer Hours Tracker website and click on the “My Service Hours Summary” link. It will provide you with a summary of your “served and approved” hours  as well as your “approval pending” hours. You can download the data should you wish to save all your entries.

Most of our events will not give you the entire 30 hours required. It is your responsibility to complete your service hours at any one of the many volunteer opportunities within the school:

  • Carline am/pm
  • Classroom Help
  • Help with art classes
  • Help with computer classes
  • Lunch and recess duty
  • Office Help
  • Other Service opportunities will be listed in the weekly bulletin
  • Parking attendants for special events
  • Sports Banquet
  • Transportation/Chaperone for field trips or sporting events
  • Volunteering for class events (Grandparents Day, International Dinner, etc..)

* All parents that have contact with the school children must have completed the Virtus training session.

For new Assumption families, you are required to commit to a minimum of 15 hours out of the 30 hour requirement at either Family Fun Night or Auction Gala. It is a great way to meet all the families as these are the schools largest fund raising projects.

Although this program is not intended as a fundraising event, a $20.00 per short fall hour will be charged to any family that has not fulfilled their total service hour commitment This fee may not be counted towards your fundraising goal.

Frequently asked questions:

What is required of each family?
Each family must make a commitment to one of the Fundraising or Service Events, and a total of 30 hours of service.

What happens if I don’t fulfill the service requirement?
We believe that this commitment is achievable for all families. Those families not fulfilling their service obligation will be billed $20 per shortfall hour on prior to registration for the next school year. If you have a special circumstance that limits you from completing your service obligation, please schedule an appointment with Ms. Ward. If you have an idea for a new service you can provide for the school, you must contact the PTO Volunteers chairperson.

How do I sign up for service?
Signups for Fundraising and Service Events are in late May or early June. Each family may choose their event, as long as it is not full by the time they sign up. Announcements will also be posted on the weekly bulletin when volunteer opportunities arise. Those families who do not sign up, and all new families, will be assigned to the Auction Gala or Family Fun Night.

How does this work?
Please see the process in this page on how to enter your service hours. There is a “service coupon” envelope located in the office for those opportunities that cannot be entered in the website.

What if I don’t have enough service hours?
You must commit to completing hours on your fundraising or service event. Any additional hours needed, can come from other approved opportunities. Service opportunities will be listed in the weekly bulletin. You may also speak with your room parent regarding opportunities within the classroom, or you can speak with the PTO Volunteers Chairperson for ideas.  They can be contacted at servicechair@abvmpasadena.org . It is each family’s responsibility to make sure that they complete the 30 hours by the end of the school year.

Fundraising and Service Events/Committees:

 *Parents must commit to at least one of the following.

  • Auction Gala/Procurement for Auction Gala
  • Annual Giving Campaign
  • Book Fair
  • Coaches
  • Coffee/Donut Closet Keeper
  • Family Fun Night/Annual Drawing
  • Grandparents Day
  • Hospitality
  • Library Help
  • Office Help
  • Parent Teacher Organization (PTO)
  • Parish Help
  • Religious Education
  • Room Parent (one per grade)
  • Safety
  • School Supplies Committee
  • Spiritual Room Parent
  • Sports Boosters, including Jog-a-Thon
  • Weekly Kindergarten or 2nd Grade Centers Help
  • Weekly Meal service/Yard Duty
  • Year Book Committee

Can home bake goods or supplies be donated in lieu of service hours?
We accept baked goods or supplies for service hours.  For baked goods donation, we give 1 hour for every 3 dozen of any baked good.
Supplies donation include Gatorade for the vending machine, water bottles for events.  We credit 1 hour for every $20 spent.  Receipts will be required.  We allow maximum of 3 hours credit on baked goods and supplies.

We are always grateful for your enthusiastic support of our many worthwhile activities and events!